Professional Email Signature

Email Signature Generator

Use this free tool to create (html) email signature for Gmail, Outlook, Apple Mail, Yahoo Mail etc.



John Doe / Developer / 9000000000

Imaginary Ltd.
#420 New Street. NYC-55555 USA

Get your own signature

View Source Highlight & Select Setup Instructions

Setup Instructions

  1. Click on ‘View Source’ button above and select/copy the html snippet of your signature
  2. Paste that html snippet into a new file (e.g signature.html) and update your email client (e.g Mozilla Thunderbird) settings to use that newly created signature.

Note : For Gmail/Outlook

For some email prograns(gmail, Microsoft Outlook 2010 etc), simply copy using the ‘Highlight & Select’ button, and paste it to Settings -> Signature and click on ‘Save Changes’ to apply the settings (for gmail or similar other email programs such as Outlook, Yahoo Mail etc unless you can directly paste html snippet there).

Generate your branded signature:

  1. Fill out all the fields below that are applicable.
  2. Proceed to instructions for your client (outlook or gmail) below “signatures” section.

Email client instructions:

Adding the signature to Outlook (2007 & up):

  1. Prepare the signature file:
    1. Click “Prepare HTML” next to desired signature
    2. Click “Save HTML to file”
    3. Open your browser’s download window (usually Ctrl+J on windows or Shift+Cmd+J on Mac)
    4. Locate “NRG_signature.htm” in the list of recent downloads
    5. Click “Show in Folder” (Chrome) or right-click and select “Open Containing Folder” (Firefox)
    6. Keep this folder open (or make note of where the file is, you will need it in a few steps)
  2. Create a blank signature in Outlook:
    1. Go to “Tools” menu and select “Options” (if you don’t have a “Tools” menu, go to “File” -> “Options)
    2. Go to “Mail Format” tab (alternatively, “Mail” option on the left)
    3. Click “Signatures” button
    4. Click “New” button
    5. Enter “NRG_signature” for the name of your signature
    6. Click “OK” to save the new signature
    7. Click “OK” again to close signature editing window
    8. Click “OK” again to close options window
  3. Install our custom signature:
  4. Find Outlook signatures folder:
    1. Click Start
    2. In the “Run” input (it’s normally the little input box at the bottom of start menu), enter “%APPDATA%” and hit “Enter” (alternatively, if you don’t have that option in start menu you can start it with keyboard shortcut Windows+R)
    3. A folder should open. If it didn’t, try doing the same and entering “%APPDATA%\” into the input box.
    4. In the folder that opened, if you have a “Microsoft” folder – open it. Otherwise, if you have “Roaming” folder – look in it, there should “Microsoft” folder in it.
    5. In “Microsoft” folder, open “Signatures” folder”.
    6. Delete all files named “NRG_signature”.
    7. Copy the downloaded “NRG_signature.htm” file into that folder (from your downloads folder, should be open since step 1 of this guide).
  5. Set our custom signature as default:
    1. Go to “Tools” menu and select “Options” (if you don’t have a “Tools” menu, go to “File” -> “Options)
    2. Go to “Mail Format” tab (alternatively, “Mail” option on the left)
    3. Click “Signatures” button
    4. You should see your fancy new signature now.
    5. On the right side of this window, under “Choose default signature” select “NRG_signature” in both “new messages” and “replys/forwards” dropdowns.
    6. Click “OK” to save
    7. Click “OK” again to close options window
  6. Test to make sure it works:
    1. Create a new email
    2. Verify your fancy new signature is already included
    3. Rejoice!

Adding the signature to Gmail:

  1. Click “Select this signature” next to desired one
  2. Copy with Ctrl+C (or Cmd+C on Mac)
  3. In your gmail, click the rotary icon (right below profile picture)
  4. Click “settings” from drop-down menu
  5. Scroll down to “Signature” section
  6. Click in the text editor box for signature
  7. Paste with Ctrl+V (or Cmd+V on Mac), or right-click -> “Paste”
  8. Scroll to the bottom of the page and click “Save”
  9. Click “Compose” to verify your new signature works.

Below is a quick gif that illustrates the steps above.